DUMMER PARISH COUNCIL
Clerk: Dr. P. J. Mill, Gwelo, Down Street, Dummer, Hampshire, RG25 2AD
Tel: 01256 397528
Information for Parishioners from Dummer Parish Council
Your Parish Council is striving to make available Parish Council information on written request to people resident in this parish. In so doing, your Council is following the provisions of the Freedom of Information Act 2000. This includes what is called a Publication Scheme for Parish Councils. Copies of the Publication Scheme (A4 sheets with a table showing what information is accessible) will be available on request at Ordinary Parish Council meetings and posted on the village Web site when the scheme is approved by the Information Commission.
This is a new initiative and as parishioners are aware, your Parish Council has modest resources. We therefore have to charge for this information, to account for the costs of production, including time and expenses. Our Publication Scheme will be revised from time to time.
Dummer Parish Council strives to be accountable to residents and wishes to be as open and transparent in its dealings as possible. We welcome public interest and involvement in our community local government.
Nothing in this new approach should inhibit residents inquiring informally about matters of concern from members of the Council or the Clerk.
Patrick Mill (Clerk Dummer Parish Council)
25 November 2002
DUMMER Parish Council Electorate 750*
Publication Scheme under the Freedom of Information Act 2000
The purpose of this publication scheme is to be a means by which the council can make a significant amount of information available routinely. The scheme will ensure that the council will publish more information proactively and help it to develop a greater culture of openness and transparency. This authority's key responsibilities are to represent the electorate of its areas, to take action within the legal framework and to provide a leadership focus for the community.
CORE CLASSES OF INFORMATION
1 . Council Internal Practice and Procedure
| Information | Format in which it is available | Charge for supply (yes/no) |
| Minutes of council: (there are no committee and sub-committee meetings) (limited to last 2 years) | A4 sheets (average 4 per meeting) | Yes |
| Procedural standing orders | A4 sheets (6 -7 ) | Yes |
| Council's Annual Report to Parish meeting (limited to current year) | A4 sheets (varies in number) | Yes |
2. Code of Conduct
| Information | Format in which it is available | Charge for supply (yes/no) |
| Members' declaration of acceptance of office |
Photocopies | Yes |
| Members' register of interests | Apply to Monitoring Officer at Basingstoke & Dean Borough Council | BDBC policy applies |
| Register of Members' interests book | Photocopy | Yes |
3. Periodic Electoral Review
This is information concerning changes to the electoral arrangements for parish councils.
It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councilors
to be elected to the council.
| Information | Format in which it is available | Charge for supply (yes/no) |
| Information relating to the last Periodic Electoral Review of the council area | Boundary Commission Document copies on request | Yes |
| Information relating to the latest boundary review of the council area | Boundary Commission Document copies on request | Yes |
* As at 1 February 2002
4. Employment Practice and Procedure
| Information | Format in which it is available | Charge for supply (yes/no) |
| Terms and conditions of employment | A4 sheet | Yes |
| Job descriptions | A4 Sheet | Yes |
5. Planning Documents
| Information | Format in which it is available | Charge for supply (yes/no) |
| Responses to planning applications | Copies of completed standard District Council response forms and letters where these exist-( site address and application number must be cited.) | Yes |
6. Audit and Accounts
| Information | Format in which it is available | Charge for supply (yes/no) |
| Annual return form - limited to the last financial year | A4 copies 5 sheets | Yes |
| Annual statutory report by auditor (internal and external) - limited to the past financial year | Included in above | Yes |
| Receipt/payment books, receipt books of all kinds, bank statement from all accounts - limited to the last financial year | Viewing by appointment at a public place | Yes |
| Precept request - limited to the last financial year | A4 copy of standard form | Yes |
| VAT records - limited to the last financial year | A4 Copy | Yes |
| Financial Standing Orders and Regulations | Included in Standing Orders (see above) | Yes |
| Assets register - includes details of commons/village greens owned by the council, including management schemes for commons as well as village halls, community centres and recreation grounds | A4 copy (1 sheet) | Yes |
| Financial risk assessments | Under development | N/A |
EXCLUSIONS
Core Classes of Information
Employment Practice and Procedure
'Personal records', i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.
Planning Documents
Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps, all of which are available from the local planning and/or highway authority respectively.
Audit and Accounts
All commercially sensitive information, e.g.. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair, i.e. If tender information is released to a third party prior to the end of the tender period, those who initially submitted tenders could be undercut and/or unfairly disadvantaged.