DUMMER PARISH COUNCIL

Clerk: Dr. P. J. Mill, Gwelo, Down Street, Dummer, Hampshire, RG25 2AD

Tel: 01256 397528

Information for Parishioners from Dummer Parish Council

Your Parish Council is striving to make available Parish Council information on written request to people resident in this parish. In so doing, your Council is following the provisions of the Freedom of Information Act 2000. This includes what is called a Publication Scheme for Parish Councils. Copies of the Publication Scheme (A4 sheets with a table showing what information is accessible) will be available on request at Ordinary Parish Council meetings and posted on the village Web site when the scheme is approved by the Information Commission.

This is a new initiative and as parishioners are aware, your Parish Council has modest resources. We therefore have to charge for this information, to account for the costs of production, including time and expenses. Our Publication Scheme will be revised from time to time.

Dummer Parish Council strives to be accountable to residents and wishes to be as open and transparent in its dealings as possible. We welcome public interest and involvement in our community local government.

Nothing in this new approach should inhibit residents inquiring informally about matters of concern from members of the Council or the Clerk.

Patrick Mill (Clerk Dummer Parish Council)

25 November 2002

DUMMER Parish Council Electorate 750*

Publication Scheme under the Freedom of Information Act 2000

The purpose of this publication scheme is to be a means by which the council can make a significant amount of information available routinely. The scheme will ensure that the council will publish more information proactively and help it to develop a greater culture of openness and transparency. This authority's key responsibilities are to represent the electorate of its areas, to take action within the legal framework and to provide a leadership focus for the community.

CORE CLASSES OF INFORMATION

1 . Council Internal Practice and Procedure

Information Format in which it is available Charge for supply (yes/no)
Minutes of council: (there are no committee and sub-committee meetings) (limited to last 2 years) A4 sheets (average 4 per meeting) Yes
Procedural standing orders A4 sheets (6 -7 ) Yes
Council's Annual Report to Parish meeting (limited to current year) A4 sheets (varies in number) Yes

2. Code of Conduct

Information Format in which it is available Charge for supply (yes/no)
Members' declaration of

acceptance of office

Photocopies Yes
Members' register of interests Apply to Monitoring Officer at Basingstoke & Dean Borough Council BDBC policy applies
Register of Members' interests book Photocopy Yes

3. Periodic Electoral Review

This is information concerning changes to the electoral arrangements for parish councils.

It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councilors

to be elected to the council.

Information Format in which it is available Charge for supply (yes/no)
Information relating to the last Periodic Electoral Review of the council area Boundary Commission Document copies on request Yes
Information relating to the latest boundary review of the council area Boundary Commission Document copies on request Yes

* As at 1 February 2002

4. Employment Practice and Procedure

Information Format in which it is available Charge for supply (yes/no)
Terms and conditions of employment A4 sheet Yes
Job descriptions A4 Sheet Yes

5. Planning Documents

Information Format in which it is available Charge for supply (yes/no)
Responses to planning applications Copies of completed standard District Council response forms and letters where these exist-( site address and application number must be cited.) Yes

6. Audit and Accounts

Information Format in which it is available Charge for supply (yes/no)
Annual return form - limited to the last financial year A4 copies 5 sheets Yes
Annual statutory report by auditor (internal and external) - limited to the past financial year Included in above Yes
Receipt/payment books, receipt books of all kinds, bank statement from all accounts - limited to the last financial year Viewing by appointment at a public place Yes
Precept request - limited to the last financial year A4 copy of standard form Yes
VAT records - limited to the last financial year A4 Copy Yes
Financial Standing Orders and Regulations Included in Standing Orders (see above) Yes
Assets register - includes details of commons/village greens owned by the council, including management schemes for commons as well as village halls, community centres and recreation grounds A4 copy (1 sheet) Yes
Financial risk assessments Under development N/A

EXCLUSIONS

Core Classes of Information

Employment Practice and Procedure

'Personal records', i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.

Planning Documents

Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps, all of which are available from the local planning and/or highway authority respectively.

Audit and Accounts

All commercially sensitive information, e.g.. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair, i.e. If tender information is released to a third party prior to the end of the tender period, those who initially submitted tenders could be undercut and/or unfairly disadvantaged.